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Top virtual events platforms: Review and comparison of the most highly-rated apps

Mar 11, 2023

You've come up with some amazing ideas for your virtual conference , and you've even made contact with potential attendees who might be interested to speak at your conference. The guests are showing interest in the event, and so do the attendees who are involved!

What would you consider to be the best thing about the websites you'd select to host your online gathering?

It's a tough decision? In reality, regardless of the variety out there it isn't easy to choose a software that is capable of meeting all your requirements with the promise of a fantastic (and error-free) event experience.

There are platforms with helpful support staff who will help you host your ideal virtual event whether it a multi-day conference as well as a live-streamed workshop or webinar. It's all you have to find is that treasure.

In this post We'll guide you through accomplishing this by looking at the top six platforms that organize virtual event. This list of pros and cons comes when you test a small number of these applications and reading through a myriad of reviews of third party reviewers about these platforms.

Now, let's dig deep:

In this article

What are the things to be looking for when selecting the best virtual conference software

Before diving into the most popular platforms for online events Let's look at what makes an excellent software to host events online . We'll look at the key features.

Make sure you bookmark this page so that you can look up this checklist of options in deciding on your ideal virtual Event platform.

Many useful and simple integrations

Integrations with CRMs and email software, as an example are essential to send personalized event invites and converting attendees to regular customers.

Intelligent UX

The user interface is intuitive and allows users to use the application to learn more about the capabilities of it, and get maximum benefits from it. It also lets you begin the program and get it up and it running on your own without any help from outside.

Stream quality

Quality of the audio and video directly affects the guests' experience, causing people to remain for the duration of the event. Make sure the software that you pick includes HD quality streaming, has no problems with the performance and also allows you to download your content in high-quality.

 Analytics reliable and robust

HTML0 Tools for engaging with the audience dynamically

It is possible to hold polls, games, or questions are essential instruments for stimulating your customers and enhance the experience for the visitors. The platform you choose to use should provide these features in addition to the capability of creating breakout areas that encourage networking between attendees.

Proactive customer service

Also, be sure the program's customer service is fast and responsive to questions that you might have. One way to determine the level of service provided by the staff is to contact them about the application prior to buying and during the free trial. How they respond to inquiries will reflect about the way they treat the customers and potential clients.

Six of the best online platforms to host the organization of events (based on many reviews and reviews from clients)

Here is a complete an review of the most well-known online conference platforms:

With every tool, I've discussed its main features along with who the tool is best for, the areas where it succeeds and its weaknesses in comparison to information that users share elsewhere, like G2 as well as Gartner.

Let's go.

1. Events

 Events is an easy to use, browser-based virtual event platform, which is ideal for event organizers who are at some level of experience managing virtual gatherings.

The guests who you select to speak at the event as well attendees and guests don't require downloading any additional software to set up, create and attend the event .

Pros

  • Events will assist you with the planning and event promotion process. Integrate the platform with your CRM or marketing software and create custom registration forms as well as email invitations for events that are automated along with confirmations of events and reminder emails. Additionally, it helps keep participants who are engaged after the event.
  • Advanced analytics can assist you create your event's promotional plan. Once the event is concluded, it gives you detailed event- and viewer-level analytics that reveal the number of people who attended and how long they stayed and engaged with the occasion.
  • It allows you to create an individual visual experience. Drag-and-drop the interface for adding full-screen graphics lower thirds for speakers within the intro, and custom branding.
  • It provides you with a video editing and hosting toolkit to reuse event-related video content. You can trim, alter chapters, make edits or improve your video recording , and to distribute it through various marketing channels.

Cons

  • This software wasn't specifically designed for meeting in internal settings like Zoom or other software for meetings are. Events is more suited to webinars, virtual venues, town halls etc.
  • Events is a brand new and innovative virtual platform for events, which means it's not as well-known and has the same brand recognition that some of the established brands within this field have.

2. Zoom

Popular for hosting one-on-one meeting, Zoom lets you host online meetings too. It's ideal for people who are small-scale marketing professionals looking to make money from the online events they host.

ProsPros

  • It offers a wide range of tools for engaging the attendees and also letting them communicate with sponsors and participants.
  • The process of setting up and creating a webinar in Zoom is easy -- especially for those who have prior experience with the program.

Cons

  • Average video quality. When HD footage resolution (1080p) is standard, Zoom offers 720p for up to two attendees in the same time. You must spend more money to host online events using HD video.
  • Participating in a virtual meeting that is hosted using Zoom isn't always seamless. If you're a new participant should arrive 5 minutes early to download and set up the application. This for event planners can cause a negative experience for attendees.
  • Zoom is costly for hosting conferences with a large audience which makes it unsuitable to scale events using the software.
  • There are no control options available to hosts. Zoom does not allow hosts to control chat chats at will, something that you have be aware of when you host public events.

Pricing

Pricing for Zoom depends on the amount of attendees who attend the event. For a rough idea, pricing for an event that has 100 participants is $990 per year.

Read more about Zoom

3. Hopin

Hopin allows event organizers across the board arrange as many guests as they want. Like Zoom the pricing of Hopin is dependent upon the number of guests that can cause it to be difficult to grow by using this service. One area in which it can beat Zoom is in the capacity to allow comment moderators to be added.

ProsPros

  • Hopin provides a branding studio so you can customize your online registration form and even create an virtual venue for your event.
  • Moderation features and makes it simple for several speakers to be joined.
  • It comes with an application for mobile devices that lets attendees and guests to join and engage on their mobiles.

 Cons

  • The analytics for events don't provide a thorough analysis.
  • There aren't any tools available that permit you to reuse or recycle materials that are of online events.
  • Some people who have complained about quality of video and audio during events hosted by Hopin. One user writes, "I don't like the performance issues that arise when using audio or video. People who don't have the best internet connections experience some issues with lag. The same thing doesn't happen in the case of other solutions."

Pricing

The free plan is offered that allows an administrator to hold events lasting 2 hours with up to 100 guests. Pricing plans are able to be locked.

4. GoTo Webinar

GoTo Webinar works well for creatives as well as smaller companies that hold smaller-scale events that have as many as 3,000 people and is cheaper than what Hopin or Zoom provide.

It's also a good choice for small-scale business owners who don't have a partner or people who are hosting paid-for educational workshops because GoTo Webinar directly connects with Stripe which allows for the payment.

Pros

  • GoTo Webinar offers audience engagement instruments, like polls, and questions. Hosts also have the ability to draw on the display.
  • The multi-presenter feature in webinars gives an organizer up to six the capacity to give presentations.

Cons

  • The user interface is outdated Some users stated that it took them a while to learn GoToWebinar.
  • A few users have complained of problems with performance when the attendee total exceeds 1000 attendees. There have been reviews written on audio quality issues as well.
  • Some options, like file sharing, have a slow speed. Certain options are hard for users to locate or use.

Pricing

A 7-day trial is for 7 days. Everything else cost money, starting at $49 per organizer per month (for hosting more than 250 people).

5. Cvent

Cvent is best suited to corporate companies in marketing which host live events like trade shows due to its check-in feature.

Contrary to other online conference platforms However, this one is not well-liked among users to host virtual events.

ProsPros

  • Cvent offers onsite check-in and the software for badging that prints photos of guests on arrival day. There have been a few customers who have left comments on review sites run by third parties about Cvent printing images that were not correct.
  • It allows you to integrate multiple applications to integrate your stack of technology to make the process easier.
  • It comes with usual tools for engagement with the audience and also offers AI-powered recommendations regarding networking as well as the ability to engage in games.

Cons

  • The user interface has been around for a while.
  • Poor customer support and limited training resources/documentation, which aggravates the steep learning curve, making it challenging to start and get the most value from the platform
  • There are a few ways to personalize the branding of your business, get analytics as well as live chat

Pricing

Pricing is customized according to your specific business needs So you should determine what Cvent will cost you.

6. On24

On24 is a platform for virtual events designed for professionals in marketing who wish to hold webinars and multi-session events.

Pros

  • A proactive customer service team.
  • It helps make a number of things easier to automate. It also offers integrations that align your sales and marketing teams.

 Cons

  • A few layouts for content are available, which limit your choices for customizing your online events Registration and login pages.
  • Poor user interface with editors who act as editors for code, which adds the steep learning curve.
  • It's impossible to plan an event in advance. That means you'll have be able to alter the way you engage your audience in order to ensure that the event goes smooth as you conduct the event at the speed of light. The user says, "I would love to have the ability to design a storyboard for my live webinar, and also be in control of the number of people on the screen and also how their faces will appear on the tile of media, do lower thirds over their video, and add people on the live stream, take them off-screen and on." 8 ________________

Pricing

On24's site On24 doesn't provide any prices. Anyone who is interested in the service should obtain a quotation.

FAQs

When you write FAQs, don't discuss the issue right away; instead, provide a link to an appropriate article from your internal website (as relevant) to boost the number of clicks.

Which one should I pick for an online event platform?

Consider your needs for business, such as your budget, the dimensions of the event you'd like organize, and how many virtual events that you'd like to hold. Pick a virtual event platform that isn't just a good fit for your budget, but is easy to use, offers detailed analytics, engagement tools with high-quality streaming as well as lots of possibilities for connectivity.

What can I do to make my online activity? engaging?

Which are the top-rated online event sites available today?

Event, Hopin, Zoom as well as GoToWebinar are some of the most popular websites for events that you can try. Each has pros and cons. Pick based on your budget as well as the specific requirements for the occasion.

So which virtual event platform is right for you?

The most effective virtual event platform that you could choose will be one that is able to meet your business requirements the best. This includes:

  • How big is your attendance
  • Utilize examples (how will you make use of virtual workshops to improve your sales and marketing and whether you offer paid workshops)
  • How many hours have you spent studying a new tool
  • How much are you planning to grow (you don't want the platform to become a part of your budget while you grow)

We've provided a list of programs that offer poor quality streaming and a dated UX. Others have a long process of learning as well as their prices are high when hosting large audiences.

This is where Events truly shines. The platform provides plenty of options, high-quality streaming as well as a user-friendly interface. Additionally, it is a key component in recycling footage from your event, helping you drive the most profit from your investment.

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